OFFICER DESCRIPTIONS

(all officers and board members are non-paid volunteers)

PRESIDENT

General: Ensures the effective action of the board in governing and supporting the organization, and oversees board affairs. Acts as the representative of the board as a whole, rather than as an individual supervisor to staff.
Community: Speaks to the media and the community on behalf of the organization (as does the Executive Director); represents the agency in the community.

Meetings: Develops agendas for meetings in concert with the Executive Director. Presides at board meetings.

Committees: Recommends in concert with the Executive Director to the board, which committees are to be established. Seeks volunteers for committees and coordinates individual board member assignments. Makes sure each committee has a chairperson, and stays in touch with chairpersons to be sure that their work is carried out; identifies committee recommendations that should be presented to the full board. Determines whether executive committee meetings are necessary and convenes the committee accordingly.

Executive Director: Establishes search and selection committee (usually acts as chair) for hiring an Executive Director. Convenes board discussions on evaluating the Executive Director and negotiating compensation and benefits package; conveys information to the Executive Director.

Board Affairs: Ensures that board matters are handled properly, including preparation of pre-meeting materials, committee functioning, and recruitment and orientation of new board members.

In addition, General Board Member duties.

VICE PRESIDENT

General: Acts as the president/chair in his or her absence; assists the president/chair on the above or other specified duties.
Special Responsibilities: Frequently assigned to a special area of responsibility, such as membership, media, annual dinner, facility, or personnel.
Succession: The vice president, explicitly or implicitly, is the president-elect.

In addition, General Board Member duties.

SECRETARY

General: Maintains records of the board and ensures effective management of the organization’s records. Manages minutes of board meetings. Ensures minutes are distributed to members shortly after each meeting.

Special Responsibilities:Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings.

In addition, General Board Member duties.

TREASURER

General: Manages the board’s review of, and action related to, the board’s financial responsibilities. May work directly with the bookkeeper and Executive Director in developing and implementing financial procedures and systems.
Reports: Ensures that appropriate financial reports are made available to the board. Regularly reports to board on key financial events, trends, concerns, and assessment of fiscal health.
Finance Committee: Chairs the Finance Committee and prepares agendas for meetings, including a year-long calendar of issues. In the event a separate Audit Committee is necessary, it may be chaired by a different person.
Auditor: Recommends to the board whether the organization should have an audit. If so, selects and meets annually with the auditor in conjunction with the Finance and/or Audit Committees.
Cash Management and Investments: Ensures, through the Finance Committee, sound management and maximization of cash and investments.

In addition, General Board Member duties.

GENERAL BOARD MEMBER (non-officer)

General: Regularly attends board meetings and important related meetings. Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports. Is an active participant in the committee’s annual evaluation and planning efforts. Gets to know other members and builds a collegial working relationship that contributes to consensus. Volunteers for and willingly accepts assignments and completes them thoroughly and on time.

Fiduciary:

Strive to raise resources, both financial and human to support the programs of Variety.
Contribute $2,500 in cash - this helps offset the day-to-day expenses and frees donated funds for the kids.
Each Board member is responsible for generating approximately $2,500+ in cash and donations through their network
Accept financial responsibility and try their best to either purchase or sell tickets or tables to annual fundraising events.

Participation:

Term is 2 years, after 90 day probationary period
Actively participate on at least one Board committee during the first year.
Chair a committee or actively participate on two committees in subsequent years.
Serve a minimum of 8 hours a month in volunteer time
Be willing to serve as an officer during second term on the Board.
Assist in the recruitment of new Board members working to fulfill Variety’s goal of each board member recruits one new member during their term.
Advocate on behalf of Variety Children’s Charity and bring personal influence to bear on its mission.
Provide a list of 10 contacts each year for solicitation as part of the Friends of Variety Campaign.
Spread the word of Variety on social media

Attendance:

Attend regularly scheduled Board meetings – every month - and standing committee meetings.
Attend the following each year: Golf Tournament, at least one Variety at Work event, and Board Retreat
Attend Member events (bike presentations, check awards, etc.)

ADVISORY COUNCIL (non-voting, non-board member)

General: Keep interested persons engaged with Variety of Northern California. Evaluate the organization and recommend improvements. Provide fundraising support and assistance, including for events. Strengthen community relationships. We understand that when you join a board, sometimes you want to get a feel for how the organization runs before you commit 100%. So we developed the Advisory Council as a two way review. Variety can see if you're a good fit, and you can see if Variety is a good fit for you.

Fiduciary:

Strive to raise resources, both financial and human to support the programs of Variety.

Participation:

Advocate on behalf of Variety Children’s Charity and bring personal influence to bear on its mission
Spread the word of Variety on social media
Assist in the recruitment of new Board members and volunteers

Attendance:

When possible, attend same events as Board Members